Ordering ID cards, uniforms, and vehicle branding together goes faster and looks more consistent when your artwork is ready before you place the order. This checklist covers what DXBStamps needs from a facilities management or cleaning company to get every item right the first time.
1. Your Logo Files
- Provide your logo as a vector file (such as AI, EPS, or PDF) where possible — this scales cleanly from a small ID card to a large vehicle decal without losing quality
- If you only have a logo as a JPG or PNG, provide the highest resolution version available and flag this to our team, since small or low-resolution files may need to be redrawn for larger formats like vehicle stickers
- Include any variations you use — full colour, single colour, and a version for dark backgrounds if you have one
2. Brand Colours
- Share exact colour codes if you have them (Pantone, CMYK, or HEX) so colours match consistently across ID cards, uniforms, and vehicle stickers
- If you don't have official colour codes yet, send your most recent branded material (website, previous signage, existing uniform) so we can match as closely as possible
3. Staff Information for ID Cards & Name Badges
- A list of staff names and job titles/roles (e.g. "Supervisor," "Cleaning Technician," "Site Manager")
- Photos for ID cards, if photo IDs are required — passport-style headshots against a plain background work best
- Confirm card size and whether you need single- or double-sided printing before submitting your list, so the whole batch is consistent
4. Uniform Details
- Confirm garment type and sizes needed per staff member for uniform printing
- Decide logo placement (chest, back, sleeve) before artwork is finalised, since placement affects how the logo is sized and prepared
- Note whether different roles need different uniform colours or markings (e.g. supervisors vs. cleaning staff) so this is planned into the order rather than added later
5. Vehicle Branding Measurements
- Know the make and model of each vehicle in your fleet, since panel size and shape affect how vinyl stickers are cut and positioned
- Decide what information the decal needs to include — company name, logo, phone number, and services offered are common, but keep it readable at a glance from a distance
- If some vehicles are leased or rented, flag this so the right branding approach (permanent decal vs. removable option) can be discussed for those vehicles specifically
6. Safety Signage & Product Labels
- List the specific areas needing safety signage — chemical storage, equipment rooms, wet floor areas — so wording and symbols match the actual hazard
- For product labels, confirm container sizes and shapes in advance, since label dimensions need to fit the container correctly
7. Stationery Details
- Confirm names, titles, and contact details for everyone who needs business cards
- Have your registered company name, address, and contact details finalised before ordering letterhead and envelopes, since these are harder to change once printed in bulk
- Decide the wording and layout needed for any company stamps (e.g. company name, "Received," date fields)
A Simple Pre-Order Checklist
| Item | Have it ready? |
|---|---|
| Vector logo file (or best available resolution) | Required |
| Brand colour codes or reference material | Recommended |
| Staff name/role list (and photos, if using photo IDs) | Required for ID cards |
| Garment sizes and logo placement preference | Required for uniforms |
| Vehicle make/model list | Required for vehicle stickers |
| List of areas needing safety signage | Required for signage |
| Finalised company name, address, contact details | Required for stationery |
Frequently Asked Questions
What if we don't have a vector version of our logo?
Send the best-quality file you have (ideally high-resolution PNG or JPG), and our team can advise whether it's usable as-is or needs to be redrawn as a vector for larger formats like vehicle stickers.
Can we order ID cards before our uniforms are ready?
Yes, items can be ordered separately and at different times — but sharing your logo and brand colours once up front means later orders stay consistent without needing to resend files each time.
Do you need our staff photos all at once, or can we add people later?
You can submit your initial staff list and add more later as you hire, though batching orders together where possible is usually more efficient.
How much lead time should we build in for a full package order?
This depends on the mix and quantity of items ordered — speak with DXBStamps directly about your specific order to plan timing.
Ready to Place Your Order?
Once you have your logo, brand details, and staff or vehicle information ready, DXBStamps can move straight into production. Review the full Facilities Management & Commercial Cleaning Company Printing Package or contact DXBStamps to get started.
