Clinics often order several related items at once, staff badges, door plates, wayfinding signs and business cards, which makes consistent artwork especially important. This checklist covers what to prepare before sending files across for a clinic printing order.
Before You Start
- Confirm your logo file is a high-resolution or vector file, not a screenshot or a logo pulled from your website.
- List every room and staff name that needs a badge or door plate, so nothing is missed in the first production run.
- Decide on a naming convention for rooms (department name, number, or both) before ordering, since changing it later means reordering signage.
Staff Badges and ID Cards
For name badges and ID cards, prepare a simple spreadsheet with each staff member's name, role or title, and any department they belong to. Keeping this in one file avoids back-and-forth over individual badge details and makes future reorders faster when staff join or leave.
Wayfinding and Door Signage
Sketch or share your floor plan, even a rough one, so signage can be planned against genuine decision points rather than guessed at from a room list alone. If you already know your final layout, note which doors are visible from reception and which are not, since this affects whether you need wayfinding signs, door plates, or both.
Business Cards
For business cards, provide practitioner names, titles or specialties, and contact details in the same consistent format for every staff member, so the batch can be produced together rather than one at a time.
Common Mistakes to Avoid
- Sending a logo as a low-resolution image copied from a website.
- Finalising signage wording before finalising the room layout.
- Ordering badges for current staff only, without planning for how future joiners will be added.
Frequently Asked Questions
What file format should my logo be in?
A vector file (such as AI, EPS or PDF) is ideal. If that is not available, a high-resolution PNG is the next best option.
Can I order signage before my final staff list is confirmed?
You can order reception and wayfinding signage ahead of staffing, but hold off on individual name badges and door plates until names are confirmed to avoid reordering.
See our full clinic and healthcare facility printing package to plan your full order.
