A welcome kit that works well for the occasional new hire needs a bit more structure once a company starts hiring regularly, or opens a second office. Planning ahead keeps the kit consistent and the reordering process simple, even as hiring picks up.
Move From One-Off Orders to a Standing Kit
If your business is onboarding new staff only a few times a year, ordering a small batch each time as needed usually works fine. Once hiring becomes more regular, it is worth treating the welcome kit as a standing, repeatable item rather than a fresh decision each time, with a fixed set of products, colours and logo placement that stays the same from hire to hire.
Keep a Simple Reference on File
Once your kit design is approved, keep a record of exactly what was ordered: the specific notebook and mouse pad products, the logo file used, the colours, and the placement. When it is time to reorder, whether for one new hire or a group starting together, this reference makes the process quick, since there is nothing to re-decide or re-approve.
Ordering for a Single New Hire vs a Group
Not every reorder needs to wait until you have a large group starting. Many companies reorder small quantities for individual new hires as they join, rather than batching orders around fixed hiring rounds. Having your reference details on file, as above, makes these smaller top-up orders straightforward to place without extra back-and-forth.
Coordinating Across Multiple Offices
If your business operates more than one office in Dubai, or is opening an additional office, it is worth deciding whether every location uses an identical welcome kit or whether small differences are acceptable, such as one office adding an extra item that another does not. Keeping this decision consistent, and documented, avoids a situation where new hires at different offices receive noticeably different kits for no clear reason.
Reviewing the Kit Periodically
As your company grows, it is worth revisiting your welcome kit occasionally rather than assuming the original selection still fits. A kit chosen when the company was ten people may need a rethink at fifty, either because the budget per hire has changed or because the mix of roles being hired has shifted. Our comparison of notebooks against a fuller set of desk accessories is a useful starting point if you are reconsidering what belongs in your kit.
Pairing With Wider Office Printing Needs
As you scale, a welcome kit often sits alongside other staff-facing printing, such as name badges for new hires or branded pens and branded water bottles for the wider office. If you are opening a new office entirely, our real estate office printing package and similar opening packages cover the broader printing checklist a new location typically needs.
Set Up Your Standing Order
If you would like help setting up a repeatable welcome kit as your hiring pace increases, our team can talk through your current and expected hiring volume. Visit our employee welcome kit page or get in touch through our contact page.
