Printing for a single company is straightforward: one logo, one set of brand colours, one point of contact. Printing for a co-working floor with dozens of unrelated tenant companies is not, and a disorganised artwork process is the most common reason bulk signage or badge orders get delayed. This checklist covers what to standardise before you collect artwork from tenants.
Set a Standard Request Format
- Logo files in vector format (AI, EPS or high-resolution PDF) where possible, rather than logos pulled from a website or email signature.
- Brand colours as hex or CMYK codes rather than "blue" or "our website colour", which prints inconsistently.
- Exact spelling of company and staff names for badges, confirmed by the tenant rather than copied from a booking form that may contain typos.
Decide What Stays Consistent Across Every Tenant
Even where each tenant gets their own logo on a badge, keep the card size, material and layout consistent across your floor. This keeps reception and security checks simple and avoids a mix of card formats that look inconsistent at the front desk. See our custom ID card printing range for standard formats to build your template around.
Collect Artwork in Batches, Not One at a Time
Chasing individual tenants for logos one by one slows production and often means reprinting once stragglers finally respond. Set a single deadline for all tenants moving in during the same period, and print as one batch wherever possible.
Plan Signage Wording Separately From Badge Artwork
Wayfinding and door signage (room names, floor directories, phone booth numbers) usually do not need tenant logos at all, so this can be finalised and ordered independently of the badge collection process. See our indoor office signage range and our main co-working and business center printing package.
Common Mistakes to Avoid
- Accepting low-resolution logos that look sharp on screen but pixelate when printed at badge or signage size.
- Skipping a proof step for tenant-specific badges, since a tenant is far more likely to notice a spelling error than DXBStamps' design team.
- Waiting for 100% of tenants to respond before printing anything; print completed batches and follow up separately with stragglers.
Frequently Asked Questions
What file format works best for tenant logos?
Vector formats such as AI, EPS or high-resolution PDF print most reliably; a logo copied from a website is usually too low-resolution for badge or signage printing.
Can we send artwork requirements directly to our tenants?
Yes, a simple one-page brief covering logo format, colours and exact name spelling helps tenants submit usable artwork the first time.
Ready to standardise your artwork process? Get in touch with our team or see the full co-working printing package.
