Getting stamps, ID cards, business cards, and signage right the first time comes down to preparation. Having the correct company details, logo files, and text confirmed before you order avoids delays and reprints. This checklist covers what to have ready for each item a travel agency office typically needs.
Documents to have ready before ordering
- A copy of your current trade licence, showing your registered company name exactly as it should appear
- A high-resolution logo file (vector format such as AI or EPS is ideal; a clear high-resolution PNG or JPG also works)
- Your company name confirmed in both English and Arabic, if both are used on your paperwork
- A list of staff names and titles if you're ordering multiple ID cards or business cards at once
Stamp text checklist
- Confirm the exact company name spelling as it should appear on the stamp
- Decide on any standard wording you want included, such as "Received," "Verified," or "Original Copy"
- Confirm whether the logo should be included on the stamp impression or kept text-only
- Decide on stamp type (self-inking or pre-inked/manual) based on how often it will be used — see our self-inking vs pre-inked comparison if you're unsure
- Remember stamps are for internal business paperwork only — do not request wording that implies any government, immigration, or visa function
Browse the full range of custom business and office stamps before finalising your specification.
ID card and badge checklist
- Full name and job title for each staff member as it should appear on the card
- A recent photo for each staff member, if photo ID cards are required
- Confirm whether cards need a lanyard clip or badge-reel attachment
- Decide on a consistent layout so all consultants' cards match
See custom ID card printing and name badges for the available formats.
Business card and letterhead checklist
- Confirm each consultant's name, title, direct contact number, and email for their card
- Decide on a shared design template so all consultants' cards look consistent
- Confirm your registered office address for letterhead and envelopes
- Check whether you need matching envelopes alongside letterhead
Review business card printing and letterhead and envelope printing options.
Signage checklist
- Measure the space where reception or desk signage will be installed
- List each desk or room that needs a nameplate or directional sign
- Confirm your logo colours match across signage, stationery, and stamps
See indoor office signage for options suited to a client-facing office.
Final review before approving artwork
Before approving any final artwork, check spelling of the company name (in both languages if applicable), confirm job titles and contact details on any personalised items, and make sure logo colours are consistent across every item in your order. A short final check at this stage is far quicker than a reorder after items have already been produced.
Frequently asked questions
What if we don't have a vector logo file?
A clear, high-resolution image file usually works, though a vector file (such as AI or EPS) gives the sharpest result on stamps and engraved items.
Can we order items for staff who haven't started yet?
Yes, as long as you have their name and title confirmed, cards and badges can be prepared ahead of a new consultant's start date.
Do we need to prepare separate artwork for each item, or can one logo file be used for everything?
One good-quality logo file can typically be used across stamps, cards, and signage, though sizing and layout will be adjusted for each item type.
Once your details and artwork are ready, see the full travel agency printing and stamps package or contact DXBStamps to place your order.
